Tuesday, February 21, 2017

February Meeting Minutes

February 9, 2017 Willow River Piecemaker’s meeting minutes

Eileen called the meeting to order.  She announced that she is hoping to keep the business meeting to 1 hour or less.  Hopefully less after the by-laws are all gone over and approved.  She is also trying to have a discussion topic for each month’s meeting.  Tonight’s topic was pressing vs ironing.

Secretary’s report was given -  Motion by Cindy P and 2nd by Hope D. to accept the report.
Treasurer’s report given by Bridget  and approved - see details in your written minutes.

Sandy B. announced that Jean Potter now has fabric at her shop for sale.  Watch Facebook for the re-grand opening in March.

Committee Reports
Sunshine committee-  this is to be discussed and clarified to be more consistent -  be thinking about
Raffle Quilt – 2018 – log cabin and scrappy
Quilt Show – needs more committee members
Challenge – Hope and Barb working on it – question – how do we want to run it?  - to present next month
Caring Quilts  - Eileen to contact Lynette at Deer Park quilt shop to see if we can use her basement for storage and use it to work on caring quilts – Linda Justmann offered to  keep the 10 totes of caring quilt stuff at her house if we can’t do it in Deer Park.   Updated information is that we can use the basement of the quilt shop in Deer Park.  Will need to make the time to get the totes from Betty S’s house to Deer Park in the near future.  Also 10 quilts were machine quilted by Jean Potter and distributed out to different members for the bindings.  One of the quilts actually belongs to Betty Schmit.  This quilt is black and purple without a binding.  If you picked it up to bind it, please get a hold of Betty.  Thank you to Jean Potter for machine quilting all these caring quilts.

Other topics discussed:
Post office box  -  We will now have a mailbox here at the church located in the sound room.  We won’t need to pay for the post office box any longer.  Will need to discontinue the post office box in Somerset.  This action was moved by Cindy P and 2nd by Linda A. and approved by the group.  We believe Erica has the key.  Eileen was going to contact Erica.  If anyone knows about the key for the post office, please let us know.  I believe this mailbox needs to discontinued before the end of February to avoid another charge.

Tonight was supposed to be a sewing evening or time to just chat.  (this ended up to be cut short due to the long discussion of the Article V – Committees discussion.)
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(From the By-laws) Article V:  Committees
(See the proposed changes in red – note nothing was voted on at this point)
Members shall serve on committee on a volunteer basis.  Standing committees include:  program, budget, quilt show, raffle quilts, retreat, sunshine and challenge.  Additional committees may be formed as needed, at the direction of officers.
1. Program:  Responsible for meeting programs, hospitality and retreats.  Vice-president is the chair. (Changes in red – Officers as a team are responsible. Vice-president is the chair – all members to provide input.
2. Budget:  Responsible for annual budget.  Treasure is chair; includes officers and any interested members. (ok)
3. Quilt Show:  Responsible for organizing the bi0annual Quilt Show.  (ok)
4. Raffle Quilts:  Responsible for organizing and making quilt for the Willow River Piecemakers Quilt show. (Raffle tickets and license discussion – more to discuss)
5. Caring Quilts:  Responsible for organizing and making quilt given to people experience crisis such as illness or disaster and to military personnel serving overseas or injured in military service. (shorten up?)
6. Retreat:  Responsible for organizing retreats. (ok)
7. Sunshine (needs to be clarified and made more consistent)
8. Challenge (ok)
These committees will meet before the November meeting and select a chair, set up a budget and exchange information so they can set up future meetings.

Hostesses:  Along with bringing refreshments to meetings and cleaning up after, have one or more be greeters for the meetings.  This person would introduce guests if they did not come with a current member.  Would also like to have new members have a sponsor so they have someone to contact if they have questions for the first year they are with us.  (end of the Article V.)

Sandy brought for discussion the Raffle license and tickets. Currently this is part of the quilt show committee.   Other quilt guilds include the license and tickets in with the raffle quilt committee.  Be thinking about this as more discussion to follow.  Sandy has been handling this for many years.  She informed us that the license needs to be applied for around the 12 or 13th of January.’
Judy Brust offered to help Cindy P. and Mindy N.  with March as hostess.
Also Eileen has put together a very nice monthly agenda booklet.  It has been updated from last month as it continues to be confirmed and updated.  If you missed the meeting both Eileen and myself have extra copies.

Farm Girl Vintage block of the month project – Cost of the book is normally $29.95 if we get 10 or more books ordered we can get a price break from Alicia and Chaz at $22.95.  A signup sheet went around we got 7 people signed up.  Since I have put out an email and got 2 more people who want to purchase the book and 2 more that are interested in doing the block of the month project but they already have the book.  We still need 1 more person to purchase the book to get the price break.  Please let me know.

Next month (according to the booklet) topic of discussion is what do you do with leftover fabric?
There will be 3 demonstrations – Paper Piecing – Mary Pagel  - Scrappy Blocks – Nancy Maki  - Scrappy Milky Way – Mindy Newman
Show and Tell – bring your scrap basket quilts and be prepared to talk about your pattern and how you used your scrap basket for this quilt project.

By-law review will be Officers and roles

Hostesses will be Cindy Peer, Mindy Newman, and Judy Brust